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#Microsoft word 2016 shortcut keys for paste merge format how to
#Microsoft word 2016 shortcut keys for paste merge format windows

Keep Source Formatting maintains the formatting (e.g., font, size, color, etc.) of the pasted text.ī.

Choose an option from the drop-down menu:Ī.

Select the Paste Options menu arrow for additional options.

Select the Paste button to paste the text or image without additional options.

Select the Home tab in the ribbon (see figure 1).

Select Cut or Copy from the Clipboard group.

The ribbon method requires more steps than the keyboard shortcuts however, it offers more customization options for pasting.

#Microsoft word 2016 shortcut keys for paste merge format how to

How to Use the Ribbon to Cut, Copy, and Paste Your text or image should now be pasted into the new location in your document. Place your cursor where you want to insert the text or image.Your text or image should now be cut or copied.

Select the text or image you want to cut or copy.

#Microsoft word 2016 shortcut keys for paste merge format windows

The following keyboard shortcuts work in Windows across all Microsoft Office apps, Adobe Acrobat, Google Docs, and many other locations such as email platforms, social media comment boxes, and website text boxes. How to Use Keyboard Shortcuts to Cut, Copy, and Paste Pasting: After cutting or copying, you can then use the paste function to move the text or image from the Clipboard to a new location in your document.įor an advanced look at the Clipboard, please see “ How to Use the Clipboard in Microsoft Word.”ĭo you want to copy and paste formatting instead of text? Check out “ How to Use the Format Painter in Microsoft Word.” Once cut, it will be placed in the Clipboard, which is a temporary storage area on your computer.Ĭopying: When you copy text or an image, you are placing a duplicate in the Clipboard, but you are not removing it from its original location. Bonus Tip: How to Choose a Pasting Option after Pasting Textīut first… What Does It Mean to Cut, Copy, and Paste?Ĭutting: When you cut text or an image, you are removing it from its original location, which can be your current Word document or another editable location, such as Microsoft Excel or Google Docs.How to Use the Shortcut Menu to Cut, Copy, and Paste.How to Use the Ribbon to Cut, Copy, and Paste.How to Use Keyboard Shortcuts to Cut, Copy, and Paste.

You can think of it as copying formatting to the Clipboard, even though the Windows Clipboard really isn't involved.Are you on a Mac? Please visit “ How to Cut, Copy, and Paste in Word for Mac.” So long as you don't copy different formatting, the same formatting will be ready to paste for the entire Word session. With the keyboard, you can copy formatting, perform numerous other actions, and still paste the formatting anywhere into an open document as many times as you want. The keyboard commands to copy and paste formatting are actually more powerful than the Format Painter tool. If you select a short text selection (perhaps one or two words) without selecting the end-of-paragraph marker, then Ctrl+Shift+C only copies character formatting (bold, italic, underline, etc.). This includes Bullets & Numbering, spacing, indentation, style, character formatting that's shared by most characters, etc. If you place the insertion point into a paragraph or select the entire paragraph, then Ctrl+Shift+C copies the formatting of the entire paragraph. The shortcut for copying formatting is Ctrl+Shift+C and the shortcut for pasting is Ctrl+Shift+V. In reality, Word does provide simple keyboard commands for copying and pasting formatting. Unfortunately, using the Format Painter requires that you take your hands off the keyboard and use the mouse-a process that is anathema to many people who would rather use the keyboard for all their tasks. Many people use the Format Painter tool to copy formatting from one place to another in a document.